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Nixon Johnston
Secretary-Book Keeper
Summary
Highly accomplished Secretary-Book Keeper with over 8 years of experience in providing exceptional administrative support and managing day-to-day office operations. Proven ability to handle multiple tasks effectively, maintain confidentiality, and work independently. Seeking a challenging role where I can leverage my skills to streamline office processes and contribute to the success of an organization.
Education
Associate Degree in Business Administration
December 2015
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- QuickBooks Pro/Premier
- Sage 50 (Peachtree)
- Accounts Payable/Receivable Management
- Bank Reconciliation
- Payroll Processing
Work Experience
Secretary-Book Keeper
- Assisted with payroll processing, including data entry, verification, and distribution.
- Managed office supplies and other inventory, optimizing procurement and reducing costs.
- Prepared and maintained meeting agendas, minutes, and other administrative documents.
- Coordinated and scheduled appointments, travel arrangements, and other events.
Secretary-Book Keeper
- Managed daytoday office activities, including mail handling, inventory control, and equipment maintenance.
- Provided exceptional administrative support to senior executives and staff.
- Processed and managed accounts payable and receivable transactions, ensuring accuracy and timeliness.
- Reconciled bank statements and prepared financial reports monthly.
Accomplishments
- Developed a new filing system that increased efficiency by 25%, allowing for quicker retrieval of important documents.
- Automated data entry processes using Excel macros, reducing manual data input time by 40%.
- Negotiated favorable contracts with vendors, leading to a 12% reduction in operating expenses.
- Implemented a new payroll system, reducing payroll processing time by 30%.
- Successfully managed multiple projects simultaneously, delivering highquality results on time and within budget.
Awards
- Received the Employee of the Quarter award for outstanding performance in maintaining accurate and uptodate financial records.
- Recognized for exceptional customer service, consistently exceeding client expectations in handling inquiries and resolving issues.
- Awarded a certificate of appreciation for coordinating a successful office relocation project, ensuring minimal disruption to operations.
- Received industry recognition for maintaining the highest level of confidentiality and data security.
Certificates
- Certified QuickBooks ProAdvisor
- Certified Payroll Professional (CPP)
- American Association of Professional Secretaries (AAPC)
- Institute of Certified Bookkeepers (ICB)
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How To Write Resume For Secretary-Book Keeper
- Highlight your skills in Microsoft Office Suite, QuickBooks, and other relevant software.
- Quantify your accomplishments whenever possible, using specific numbers and metrics.
- Tailor your resume to each job you apply for, emphasizing the skills and experience that are most relevant to the position.
- Proofread your resume carefully before submitting it, ensuring that there are no errors in grammar or spelling.
Essential Experience Highlights for a Strong Secretary-Book Keeper Resume
- Managed all aspects of office operations, including mail handling, inventory control, and equipment maintenance.
- Provided exceptional administrative support to senior executives and staff, including scheduling appointments, managing travel arrangements, and preparing presentations.
- Processed and managed accounts payable and receivable transactions, ensuring accuracy and timeliness.
- Reconciled bank statements and prepared financial reports monthly, ensuring compliance with accounting standards.
- Assisted with payroll processing, including data entry, verification, and distribution.
- Managed office supplies and other inventory, optimizing procurement and reducing costs.
- Prepared and maintained meeting agendas, minutes, and other administrative documents, ensuring effective communication and record-keeping.
Frequently Asked Questions (FAQ’s) For Secretary-Book Keeper
What are the key skills required for a Secretary-Book Keeper?
Key skills for a Secretary-Book Keeper include proficiency in Microsoft Office Suite, QuickBooks or other accounting software, strong organizational and time management skills, excellent communication and interpersonal skills, and a keen eye for detail.
What are the typical duties of a Secretary-Book Keeper?
Typical duties of a Secretary-Book Keeper include managing office operations, providing administrative support to executives and staff, processing accounts payable and receivable transactions, reconciling bank statements, assisting with payroll processing, and managing office supplies and inventory.
What are the career advancement opportunities for a Secretary-Book Keeper?
Career advancement opportunities for a Secretary-Book Keeper include promotion to Office Manager, Administrative Assistant, or Executive Assistant, as well as opportunities to specialize in areas such as accounting, human resources, or project management.
What are the salary expectations for a Secretary-Book Keeper?
Salary expectations for a Secretary-Book Keeper vary depending on experience, location, and industry. According to the U.S. Bureau of Labor Statistics, the median annual salary for Secretaries and Administrative Assistants was $48,060 in May 2021.
What are the educational requirements for a Secretary-Book Keeper?
Most Secretary-Book Keepers have at least a high school diploma or equivalent. Some employers may prefer candidates with an associate degree in business administration, accounting, or a related field.
What are the certification programs available for Secretary-Book Keepers?
There are several certification programs available for Secretary-Book Keepers, including the Certified Professional Secretary (CPS) certification offered by the International Association of Administrative Professionals (IAAP) and the Certified Bookkeeper (CB) certification offered by the American Institute of Professional Bookkeepers (AIPB).
What are the professional organizations for Secretary-Book Keepers?
Professional organizations for Secretary-Book Keepers include the International Association of Administrative Professionals (IAAP), the American Society of Administrative Professionals (ASAP), and the National Association of Legal Secretaries (NALS).