Top 10 Questions for Accessioner Interview

1. Describe the process of accessioning a new collection?

The accessioning process involves several key steps:

• Reviewing and accepting the collection offer or deed of gift.
• Assigning a unique accession number to the collection.
• Creating a detailed inventory of the collection’s contents.
• Documenting the collection’s provenance and any restrictions on its use.
• Assigning a location for the collection within the institution.
• Entering the collection information into the institution’s database.

2. How do you handle the appraisal of collections?

Assessing the Value and Significance of Collections

• Examine the collection’s content, age, rarity, and condition.
• Consult with experts in the field to determine the collection’s research value.
• Consider the collection’s potential educational and public outreach value.

Making Appraisal Decisions

• Determine whether the collection meets the institution’s collecting scope and priorities.
• Assess the cost and resources needed to preserve and make the collection accessible.
• Make a decision on whether to accession, deaccession, or refer the collection to another institution.

3. What are the ethical considerations involved in accessioning collections?

Ethical considerations in accessioning collections include:

• Ensuring that the collection was legally acquired and that all necessary permissions are in place.
• Respecting the donor’s wishes and intentions for the collection.
• Protecting the privacy of individuals represented in the collection.
• Adhering to any ethical guidelines established by professional organizations.

4. How do you manage the physical and digital preservation of collections?

Managing the physical and digital preservation of collections involves several key tasks:

• Establishing and maintaining appropriate storage conditions to protect the collection from damage.
• Monitoring the condition of the collection and taking necessary conservation measures.
• Converting analog materials to digital formats for preservation and accessibility.
• Creating and maintaining digital records to document the collection’s history and condition.

5. Describe your experience with using collection management software.

I have extensive experience using [Name of collection management software]. This software allows me to:

• Create and manage detailed inventories of collections.
• Track the location of items within the collection.
• Generate reports on collection usage and statistics.
• Share collection information with researchers and the public.

6. How do you collaborate with other departments within the institution?

Collaboration with other departments is essential for the effective management of collections:

• Working with curators to identify and acquire new collections.
• Collaborating with conservators to ensure the proper preservation of collections.
• Partnering with researchers to facilitate access to collections for research purposes.
• Coordinating with public programs staff to develop educational programs and exhibitions based on the collections.

7. Describe your experience with outreach and education programs related to collections.

I have developed and delivered a variety of outreach and education programs related to collections, including:

• Guided tours of the collection for students and the public.
• Lectures and workshops on the history and significance of the collection.
• Educational materials, such as brochures and online resources, about the collection.
• Collaborations with local schools and community groups to incorporate the collection into educational programs.

8. What are your thoughts on the future of accessioning and collection management?

The future of accessioning and collection management is likely to be shaped by several key trends:

• The increasing digitization of collections and the need for effective digital preservation strategies.
• The growing emphasis on community engagement and the use of collections for public outreach and education.
• The need for sustainable practices in collection management, including reducing environmental impact and promoting ethical sourcing.
• The development of new technologies, such as artificial intelligence, to enhance collection management and accessibility.

9. How do you stay up-to-date on the latest developments in the field of accessioning and collection management?

I stay up-to-date on the latest developments in the field of accessioning and collection management through several methods:

• Attending conferences and workshops.
• Reading professional journals and articles.
• Participating in online forums and discussion groups.
• Networking with other professionals in the field.

10. What are your strengths and weaknesses as an Accessioner?

My strengths as an Accessioner include:

• Excellent organizational and attention to detail.
• Strong knowledge of accessioning and collection management best practices.
• Experience with using collection management software.
• Ability to work independently and as part of a team.

My weaknesses include:

• Limited experience with some specialized areas of collection management, such as archival preservation.
• Can be a bit of a perfectionist at times.

An accessioner plays a crucial role in the smooth functioning of a library by performing a wide range of technical and administrative tasks related to the acquisition and processing of library materials.

1. Acquisition and Ordering

The accessioner is responsible for acquiring new materials based on the library’s collection development policy. This involves:

• Selecting and ordering books, journals, and other library materials from vendors.
• Maintaining accurate records of all orders placed.
• Tracking the status of orders and following up with vendors as needed.

2. Receiving and Inspecting Materials

Once materials are received, the accessioner is responsible for:

• Inspecting materials for damage or defects.
• Verifying that the materials match the order.
• Preparing materials for cataloging and processing.

3. Assigning Accession Numbers

The accessioner assigns unique accession numbers to each item in the collection. This number is used to identify the item throughout its lifecycle in the library.

4. Maintaining Accession Records

The accessioner maintains accurate and up-to-date records of all materials acquired by the library. These records include information such as:

• Accession number
• Title
• Author
• Publisher
• Date of acquisition
• Source of acquisition

5. Withdrawing Materials

When materials are no longer needed or are damaged beyond repair, the accessioner is responsible for withdrawing them from the collection.

6. Other Duties

In addition to the core responsibilities listed above, the accessioner may also be responsible for:

• Assisting with collection development activities.
• Providing customer service to library patrons.
• Supervising other staff members.

To help you ace your interview for an accessioner position, here are some tips:

1. Research the Library

Before your interview, take some time to research the library you are applying to. This will help you understand the library’s mission, collection, and services. You can visit the library’s website, read its annual report, and talk to current or former employees.

2. Prepare for Technical Questions

Be prepared to answer questions about the technical aspects of accessioning, such as:

• How do you assign accession numbers?
• What are the different types of library materials that you have accessioned?
• How do you handle damaged materials?

3. Highlight Your Customer Service Skills

Accessioners often interact with library patrons, so it is important to have good customer service skills.

• Give examples of how you have provided excellent customer service in the past.
• Explain how you would handle difficult or upset patrons.

4. Be Enthusiastic and Professional

First impressions matter, so be sure to dress professionally and arrive on time for your interview. Be enthusiastic and positive about the position and the library. This will show the interviewer that you are genuinely interested in the job and that you would be a valuable asset to the team.