Top 10 Questions for Voucher Examiner Interview

1. Describe the process you follow to examine vouchers.

• Verify the authenticity of the voucher, including the signature, date, and supporting documentation.
• Check for mathematical accuracy, ensuring that the amounts on the voucher match the corresponding invoices and receipts.
• Compare the voucher to the purchase order and invoice to ensure that the goods or services received match the order and that the prices are correct.
• Review the vendor’s documentation, such as invoices and delivery notes, to ensure that they support the voucher’s claims.
• Verify that the voucher has been approved by the appropriate authority.

2. What are the most common errors you encounter during voucher examination?

• Mathematical errors
• Missing or incomplete documentation
• Discrepancies between the voucher and the purchase order or invoice
• Unapproved vouchers
• Fraudulent vouchers

3. How do you handle discrepancies between the voucher and the supporting documentation?

• Contact the vendor to obtain the missing or incorrect documentation.
• Investigate the discrepancy further to determine the root cause.
• Make necessary adjustments to the voucher.

4. What are the key internal controls that you rely on to ensure the accuracy and validity of vouchers?

• Proper segregation of duties
• Mandatory review and approval of vouchers
• Reconciliation of vouchers to supporting documentation
• Regular audits of voucher processing

5. How do you stay up-to-date on changes to accounting standards and regulations that impact voucher examination?

• Attend industry conferences and workshops
• Read trade publications and online resources
• Participate in continuing education courses

6. Describe a situation where you identified a fraudulent voucher.

• The voucher was for a large amount and was not properly approved.
• The vendor’s documentation was forged.
• The goods or services described on the voucher were not received.

7. How do you prioritize your workload and meet deadlines?

• I use a to-do list to track my progress and stay organized.
• I break down large tasks into smaller, more manageable ones.
• I delegate tasks to others when necessary.
• I communicate regularly with my supervisor to keep them updated on my progress.

8. What are your strengths and weaknesses as a Voucher Examiner?

• Strengths:
  • Strong attention to detail
  • Excellent analytical skills
  • Good understanding of accounting principles
• Weaknesses:
  • Can be slow and methodical at times
  • May have difficulty working under pressure

9. Why are you interested in this position?

• I am a highly motivated and experienced Voucher Examiner with a proven track record of success.
• I am confident that I have the skills and experience necessary to be successful in this role.
• I am eager to contribute my skills to your team and help the company achieve its goals.

10. What are your salary expectations?

• My salary expectations are in line with the market rate for similar positions.
• I am open to negotiating a salary that is fair and equitable.

Voucher Examiners are responsible for reviewing and verifying the accuracy of vouchers, invoices, and other financial documents. They ensure that all transactions are authorized and properly documented, and that payments are made to the correct parties.

1. Review and verify vouchers

Voucher Examiners review and verify vouchers to ensure that they are accurate and complete. They check that the voucher has been properly authorized, that the goods or services have been received, and that the prices are correct.

• Check that the voucher has been properly authorized
• Verify that the goods or services have been received
• Ensure that the prices are correct

2. Investigate discrepancies

Voucher Examiners investigate any discrepancies between the voucher and the supporting documentation. They may contact the vendor to verify the information on the voucher, or they may research the transaction to determine if there was an error.

• Contact the vendor to verify the information on the voucher
• Research the transaction to determine if there was an error

3. Prepare and submit payment

Once the voucher has been verified, the Voucher Examiner prepares and submits payment to the vendor. They may also update the company’s accounting records to reflect the transaction.

• Prepare and submit payment to the vendor
• Update the company’s accounting records to reflect the transaction

4. Maintain records

Voucher Examiners maintain records of all vouchers that they review and verify. These records may be used for auditing purposes or to track the company’s financial transactions.

• Maintain records of all vouchers that they review and verify
• Track the company’s financial transactions

Preparing for an interview for a Voucher Examiner position can be daunting, but by following these tips you can increase your chances of success.

1. Research the company and the position

Before you go on an interview, it is important to research the company and the position. This will help you understand the company’s culture, values, and goals. You should also learn as much as you can about the position, including the responsibilities, qualifications, and salary range.

• Visit the company’s website
• Read articles about the company
• Talk to people who work at the company
• Research the position on websites like Glassdoor and Indeed

2. Practice answering common interview questions

There are certain questions that are commonly asked in interviews for Voucher Examiner positions. By practicing answering these questions, you can increase your confidence and prepare yourself for the interview.

• What are your qualifications for this position?
• Why are you interested in this position?
• What are your strengths and weaknesses?
• What is your experience with reviewing and verifying vouchers?
• How do you handle discrepancies in vouchers?

3. Dress professionally and arrive on time

First impressions matter. When you go on an interview, it is important to dress professionally and arrive on time. This shows the interviewer that you are respectful of their time and that you are serious about the position.

• Wear a suit or business casual attire
• Be on time for your interview
• Be polite and respectful to the interviewer

4. Be prepared to ask questions

At the end of the interview, the interviewer will likely ask you if you have any questions. This is your opportunity to learn more about the position and the company. It is also a chance to show the interviewer that you are interested in the position.

• Ask about the company’s culture
• Ask about the position’s responsibilities
• Ask about the company’s goals
• Ask about the company’s benefits package