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Taz Kelley
Document Control Supervisor
Summary
Highly accomplished Document Control Supervisor with 10+ years of experience in managing and maintaining document control systems, ensuring compliance with industry regulations. Proven ability to develop and implement document control processes that enhance efficiency and streamline document management operations. Expertise in electronic document management systems (EDMS) and document management best practices. Strong leadership and communication skills with a successful track record of mentoring and training staff.
Education
Engineering Document Management Certification
September 2018
Skills
- Document Management Systems (DMS)
- Electronic Document Management Systems (EDMS)
- Document Control
- Quality Assurance
- Process Improvement
- Document Control Best Practices
Work Experience
Document Control Supervisor
- Conducted regular audits to ensure compliance with document control procedures and standards.
- Trained and mentored new document control staff on best practices and industry regulations.
- Implemented an electronic document management system that streamlined the document review and approval process.
- Developed a document retention policy that ensured compliance with legal and regulatory requirements.
Document Control Supervisor
- Managed and maintained a document control system that ensured compliance with industry regulations and ISO standards.
- Developed and implemented a document control process that reduced document processing time by 25%.
- Created and maintained a centralized document repository that simplified document access and retrieval.
- Led a team of document control personnel in managing and distributing over 100,000 engineering documents.
Accomplishments
- Challenge Faced challenges with obsolete document management processes. Action Implemented a cloudbased document management system, reducing document retrieval time by 40% and improving collaboration. Result Enhanced the overall productivity of the document control team and streamlined document approval processes.
- Challenge Encountered difficulties in maintaining compliance with regulatory requirements. Action Developed and implemented a comprehensive document control policy framework, ensuring adherence to industry standards and reducing the risk of noncompliance. Result Achieved full compliance with regulatory audits and enhanced the organizations reputation for data integrity.
- Challenge Faced limitations in tracking and managing changes to critical documents. Action Implemented a robust change control process, including electronic document approval and audit trails. Result Improved document traceability, ensuring that only authorized changes were made and maintaining the integrity of the document system.
- Challenge Encountered challenges in managing a large volume of documents across multiple locations. Action Developed a centralized digital repository with automated document indexing, reducing document search time by 60% and improving accessibility for remote teams. Result Enhanced the efficiency of document storage, retrieval, and collaboration.
- Challenge Faced difficulties in managing document retention and disposal according to legal and regulatory requirements. Action Implemented a records retention schedule, automating document disposal based on defined criteria. Result ensured compliance with data privacy regulations and reduced the risk of data breaches.
Awards
- Recognized with the Excellence in Document Control Award for outstanding contributions to the organizations document management system.
- Received the ISO 90012015 Certification Achievement Award for successfully implementing the quality management system within the document control function.
- Awarded the Outstanding Document Control Management Award for implementing innovative solutions that enhanced the efficiency and accessibility of company records.
Certificates
- Certified Records Manager (CRM)
- Certified Information Management Professional (CIMP)
- Certified Document Control Professional (CDCP)
- ISO 9001 Internal Auditor
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How To Write Resume For Document Control Supervisor
- Showcase your expertise in document control systems and industry regulations by highlighting specific examples of your accomplishments.
- Quantify your results whenever possible to demonstrate the impact of your work. For instance, mention the percentage improvement in document processing time or the number of documents managed.
- Highlight your leadership and team management skills by describing your experience in leading and mentoring a team of document control personnel.
- Demonstrate your knowledge of electronic document management systems (EDMS) and document management best practices. Mention any specific software or methodologies you have experience with.
Essential Experience Highlights for a Strong Document Control Supervisor Resume
- Managed and maintained a document control system that ensured compliance with industry regulations and ISO standards.
- Developed and implemented a document control process that reduced document processing time by 25%.
- Created and maintained a centralized document repository that simplified document access and retrieval.
- Led a team of document control personnel in managing and distributing over 100,000 engineering documents.
- Conducted regular audits to ensure compliance with document control procedures and standards.
- Trained and mentored new document control staff on best practices and industry regulations.
- Implemented an electronic document management system that streamlined the document review and approval process.
Frequently Asked Questions (FAQ’s) For Document Control Supervisor
What are the key responsibilities of a Document Control Supervisor?
Document Control Supervisors are responsible for managing and maintaining document control systems, ensuring compliance with industry regulations and standards. They develop and implement document control processes, create and maintain document repositories, and lead teams of document control personnel.
What are the essential skills required for a Document Control Supervisor?
Essential skills include expertise in document control systems and industry regulations, proficiency in electronic document management systems (EDMS), and strong leadership and communication skills.
What are the career prospects for a Document Control Supervisor?
Career prospects for Document Control Supervisors include promotions to roles such as Document Management Manager or Quality Assurance Manager. They may also specialize in specific industries, such as engineering or manufacturing.
What are the typical working conditions for a Document Control Supervisor?
Document Control Supervisors typically work in office environments and may be required to work overtime to meet deadlines. They may also need to travel occasionally to attend meetings or conduct audits.
What is the job market outlook for Document Control Supervisors?
The job market outlook for Document Control Supervisors is expected to grow due to increasing demand for compliance with industry regulations and standards. Organizations are recognizing the importance of proper document control to ensure accuracy, efficiency, and quality.
What are the professional development opportunities for Document Control Supervisors?
Professional development opportunities for Document Control Supervisors include attending conferences, workshops, and training programs to stay updated on industry best practices and regulations. They may also pursue certifications, such as the Engineering Document Management Certification, to enhance their credibility and skills.
What are the challenges faced by Document Control Supervisors?
Document Control Supervisors may face challenges related to keeping up with evolving industry regulations and standards, ensuring the accuracy and completeness of documents, and maintaining compliance in a fast-paced work environment.
What are the rewards of being a Document Control Supervisor?
Document Control Supervisors find rewards in ensuring the integrity and accuracy of documentation, contributing to the smooth operation of organizations, and adhering to industry best practices. They also appreciate the opportunities for professional development and career growth.