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Randall Bennett
Document Controller
Summary
Highly accomplished Document Controller with 8+ years of experience in managing and controlling technical documentation. Proven ability to ensure compliance with ISO 9001 standards, implement digital document management systems, and streamline project workflows. Expertise in record management, document control best practices, quality assurance, version control, and metadata management. Seeking a challenging role where I can leverage my skills to enhance document control processes and drive operational efficiency.
Education
Engineering
October 2016
Skills
- Record Management
- Document Control Best Practices
- Document Management Systems (DMS)
- Quality Assurance
- Version Control
- Metadata Management
Work Experience
Document Controller
- Collaborated with design engineers to ensure accurate and complete documentation of technical specifications.
- Managed a team of document controllers, providing guidance and support to maintain document integrity.
- Conducted document audits to verify adherence to company policies and regulatory requirements.
- Developed and implemented a document retention schedule to ensure compliance with legal and archival obligations.
Document Controller
- Controlled, verified, and indexed over 10,000 engineering drawings and specifications, ensuring compliance with ISO 9001 standards.
- Developed and implemented a digital document management system, reducing document retrieval time by 40%.
- Established a document control process that streamlined project workflows and eliminated document duplication.
- Trained new employees on document control best practices, ensuring adherence to industry standards.
Accomplishments
- Challenge Streamlined the document workflow to eliminate bottlenecks and improve collaboration. Action Implemented a digital document repository and introduced electronic workflows. Result Reduced document processing time by 40%.
- Challenge Ensured the accuracy and compliance of all controlled documents. Action Established a rigorous document review and approval process. Result Maintained a zerodefect rate in document compliance audits.
- Challenge Met the increasing volume of document requests with limited resources. Action Developed and rolled out a selfservice document retrieval system. Result Empowered users and freed up 20% of staff time for other tasks.
- Challenge Improved document security and access control. Action Implemented a multilevel access control system and conducted regular security audits. Result Ensured the confidentiality and integrity of sensitive documents.
- Challenge Facilitated compliance with ISO 90012015. Action Developed and implemented a document management system that met all applicable requirements. Result Achieved ISO certification on the first attempt.
Awards
- Received the Excellence in Document Management award for implementing an automated document management system that improved efficiency by 25%.
- Recognized with the Quality Control Star award for maintaining an errorfree document quality rate of 99.9%.
- Awarded the Process Improvement Champion award for developing and implementing a document control protocol that reduced turnaround time by 30%.
Certificates
- Certified Document Controller (CDC)
- Registered Document Control Specialist (RDCS)
- Certified Information Records Manager (CIRM)
- Project Management Professional (PMP)
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How To Write Resume For Document Controller
- Highlight your experience in managing large volumes of technical documentation, ensuring compliance with industry standards.
- Demonstrate your proficiency in using document management systems, such as Laserfiche, SharePoint, or DocuWare.
- Showcase your ability to develop and implement document control processes that improve efficiency and reduce errors.
- Provide specific examples of how you have streamlined project workflows and improved information accessibility through document management.
- Quantify your accomplishments with metrics, such as the reduction in document retrieval time or the number of document-related errors eliminated.
Essential Experience Highlights for a Strong Document Controller Resume
- Controlled, verified, and indexed over 10,000 engineering drawings and specifications, ensuring compliance with ISO 9001 standards.
- Developed and implemented a digital document management system, reducing document retrieval time by 40%.
- Established a document control process that streamlined project workflows and eliminated document duplication.
- Trained new employees on document control best practices, ensuring adherence to industry standards.
- Collaborated with design engineers to ensure accurate and complete documentation of technical specifications.
- Managed a team of document controllers, providing guidance and support to maintain document integrity.
- Conducted document audits to verify adherence to company policies and regulatory requirements.
Frequently Asked Questions (FAQ’s) For Document Controller
What is the role of a Document Controller?
A Document Controller is responsible for managing and controlling the creation, storage, retrieval, and distribution of documents within an organization. They ensure that documents are accurate, complete, and compliant with relevant standards and regulations.
What skills are required for a Document Controller?
Essential skills for a Document Controller include knowledge of document management best practices, proficiency in document management systems, understanding of quality assurance principles, experience in version control, and expertise in metadata management.
What are the career prospects for a Document Controller?
Document Controllers can advance their careers by becoming Document Management Specialists, Records Managers, or Information Governance professionals. They can also specialize in specific industries, such as healthcare, engineering, or finance.
How can I become a certified Document Controller?
There are several professional organizations that offer certification programs for Document Controllers, such as the Association for Information and Image Management (AIIM) and the International Records Management Trust (IRMT).
What are the challenges faced by Document Controllers?
Document Controllers face challenges such as managing large volumes of documents, ensuring compliance with complex regulations, keeping up with technological advancements, and addressing the need for secure and accessible document storage.
What is the future of Document Control?
The future of Document Control involves the adoption of advanced technologies such as artificial intelligence, machine learning, and blockchain. These technologies will automate tasks, improve document security, and enhance information accessibility.